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COVID19 Extension Requests

This page has been designed specifically for Eagle Scout candidates, Summit Award candidates, and Quartermaster Award candidates that are unable to complete requirements towards their rank/award prior to aging out of their respective programs.  These extensions are reserved ONLY for COVID-19 related issues.  For non-COVID-19 related extensions, please contact Council Advancement Staff Advisor, Cory Kercher at Cory.kercher@scouting.org or your district advancement chair for further instructions.  

Step 1:  Determine whether you qualify for an extension

National has outline criteria for qualifying for a COVID-19 extension below:

Q: Does the National Council grant extensions of time to complete rank requirements beyond the 18thbirthday for the Eagle or 21st birthday for Summit or Quartermaster?

A: Yes, but only for the Eagle Scout rank as described in GTA Topic 9.0.4.0 or for Venturing Summit or Sea Scout Quartermaster as described in GTA Topic 4.3.3.0. Unit leadership must become familiar with the five tests under 9.0.4.0. The tests were designed to accommodate such obstacles as those presented by COVID-19 disruptions.

Q: Will youth who are not yet Life Scouts be allowed to apply for an extension to earn the Eagle Scout rank?

  1. Extensions are considered only for Scouts who are Life rank. If, once a Scout achieves Life rank, it turns out that COVID-19 disruptions along the way have left them with insufficient time to complete Eagle requirements, then this may be cited when the time comes to submit an extension request.

Q: May local councils grant extensions?

A: Normally, that is not allowed. However, due to the current situation—effective immediately and through September 30, 2020—council Scout executives may grant extensions, or delegate authority to the Council Advancement Committee (send New Birth of Freedom Council requests to cory.kercher@scouting.org or (717) 827-4572. The New Birth of Freedom Guide to COVID-19 Extensions is available here or below) to grant extensions under the following limitations:

  1. It can be established that COVID-19 disruptions were the only circumstances that delayed work on Eagle Scout/Summit/Quartermaster advancement requirements, such as the service project or merit badges. If any other causes were involved, the extension request must go to the National Council following the process outlined in the GTA.
  2. Extensions shall only be granted to youth in Scouts BSA who have already achieved Life rank.
  3. When the council receives a COVID-19-related request for a time extension, the council reviews the request and approves it if appropriate. A written response stating the outcome of the extension request must go to the youth. If approved, the notification must be attached to the youth’s Eagle/Summit/Quartermaster rank application. For Eagle, the extension must not exceed 3 months from the youth’s 18th birthday; for Summit/Quartermaster, the extension must not exceed 3 months from the youth’s 21st
  4. Upon turning 18, the Scout must submit a completed adult application and successfully complete YPT; their participant code will now be UP for SBSA or VP for Venturing and Sea Scouting.
  5. Extension requests for more than 3 months beyond the youth’s 18th/21st birthday must be sent to the National Service Center following the process outlined in the GTA.

Note: A “month” in BSA advancement is defined as a day from one month to the next. For example, March 5 to April 5.

The authority for councils to grant extensions is temporary, lasting only through Sept. 30, 2020.

Q: If youth have already received an extension, can they request additional time due to COVID-19?

A: Yes. Council Scout executives may grant extensions, or delegate authority to the Council Advancement Committee to grant extensions under the limitations listed above.

Q: What should be done while an extension request is being considered?

A: Youth should continue to work on advancement in so far as they are able—e.g., independently, or over the phone or videoconference—and at Scouting activities once they resume.

Q: Are extensions required when an Eagle/Summit/Quartermaster board of review must be delayed?

A: No. Councils may grant Eagle/Summit/Quartermaster boards of review up to six months after the youth’s 18th/21stbirthday. See GTA Topic 8.0.3.1, “Eagle Scout Board of Review Beyond the 18th Birthday.”

See also, GTA Topic 8.0.1.6, “Boards of Review Through Videoconferencing.”

Q: Are electronic or digital signatures acceptable for rank advancement or for the Eagle/Summit/Quartermaster packets/applications?
A: Yes. Electronic or digital signatures will be accepted through September 30, 2020.

Step 2: File a Request

The Scout, the Scout’s parent or guardian, the unit leader, or a member of the unit committee may file the request, by submitting a letter detailing the reason for the request following the guidelines below.  We have created two fillable templates to make this process easier.  Extension on behalf of a Scout or Extension request from a Scout.  Please download the appropriate file and fill in the necessary information. 

  • It is sent to the council service center to the attention of the council’s advancement staff advisor (cory.kercher@scouting.org).
  • It is preferred that requests be submitted before the 18th birthday or, if not, the reason for the delay is stated.
  • The request must indicate the number of months after the 18th birthday that will be necessary to complete the requirements along with any information that they are able to complete to the best of their ability on the form.
  • The Request for Extension form is prepared by the council after they have completed their review
  • Extensions shall only be granted to youth in Scouts BSA who have already achieved Life rank.
  • The request must document the circumstances. It is not sufficient simply to provide a summary of occurrences without the support of information from those with personal knowledge of what happened.  It can be established that COVID-19 disruptions were the only circumstances that delayed work on Eagle Scout/Summit/Quartermaster advancement requirements, such as the service project or merit badges. If any other causes were involved, the extension request must go to the National Council following the process outlined in the Guide To Advancement (GTA).

Step 3: The Council Advancement Committee Reviews Request

The Council Advancement Committee will review each request and determine whether the circumstances are a direct result of COVID-19 and whether the Scout will be granted an extension.  This may include interviews of key volunteers or others that are helping the Scout.

Step 4: The Council Advancement Committee Notifies the Scout

Once the committee finishes reviewing the request a written response stating the outcome of the extension request must go to the youth. If approved, the notification must be attached to the youth’s Eagle/Summit/Quartermaster rank application.

  • For Eagle, the extension must not exceed 3 months from the youth’s 18th birthday; for Summit/Quartermaster, the extension must not exceed 3 months from the youth’s 21st birthday.
  • Upon turning 18, the Scout must submit a completed adult application and successfully complete YPT; their participant code will now be UP for SBSA or VP for Venturing and Sea Scouting.
  • Extension requests for more than 3 months beyond the youth’s 18th/21st birthday must be sent to the National Service Center following the process outlined in the GTA.